The Treasury Department is responsible for the administration and maintenance of all financial records, including:

Accounts Payable

The Treasury Department reviews and processes all disbursements and payments on behalf of the Municipality of Kincardine. This includes payment of:

• Invoices for goods and services received

• Payroll

• Municipal contributions

• Contract holdbacks

• Expense disbursements

• Transfers

• Income and HST tax remittances

• Refunds

Methods of Payment

Two methods of payment are available:

Electronic Funds Transfer (EFT)

Electronic Funds Transfer is an environmentally friendly and cost-effective option. Vendors receive payment faster than with cheques. There is also no risk of payment being lost or stolen as the payment is transferred securely and directly to your bank account.

If you are interested in this option, please fill out the EFT Authorization Form and return to the address provided on the form.

Cheques

For vendors that do not accept payment by EFT, we issue payment by cheque. Cheques are mailed out directly to the vendor address provided on the invoice.

Accounts Receivable

Accounts receivable is responsible for issuing invoices and the collection of outstanding fees owed to the Municipality of Kincardine. Due dates are specified on your invoice.

We issue invoices for the following billings:

• General administration

• Dog licences

• Kincardine Airport

• Medical Clinic

• Kincardine Marina

• Water and Wastewater

• Facility Rentals

Sign up for eBilling

We now offer direct email delivery of tax and all accounts receivable/utility accounts. You will need a copy of your most recent bill to sign up. After signing up, you will no longer receive a paper copy in the mail.

To sign up, fill out the eBilling Sign Up Form.

Please remember:

  • You are responsible to resubmit the online form if there is a change in email address.
  • Failure to receive an invoice does not excuse you from payment and any applicable interest.
  • If you do not receive your invoice, please check your junk mail folder and add us to your safe list.

Payment Options

Please visit our payment options page to see the variety of ways you can pay your bill.

Asset Management

Asset Management Planning is the process of making the best possible decisions regarding the construction, operation, maintenance, renewal, replacement, expansion and disposal of infrastructure assets. Asset management planning requires a thorough understanding of the characteristics and condition of infrastructure assets, as well as the service levels expected from them. It also involves setting strategic priorities with investments and identifying critical assets for the development of a minimum life cycle cost.

As of January 1, 2018, Ontario municipalities are subject to O. Reg 588/17 Asset Management Planning for Municipal Infrastructure, under the Infrastructure for Jobs and Prosperity Act, 2015, S.O. 2015, c.15. Under the law, every municipality will be required to prepare a comprehensive strategic asset management policy, a plan to maintain core municipal infrastructure, a levels of service proposal, and a publicly accessible asset management plan.

In 2018, the Municipality of Kincardine participated in a pilot project with the MFOA to assist in developing a Strategic Asset Management Policy toolkit that could be used by municipalities to assist them in meeting the requirements of the new legislation. The existing policy was reviewed and updated. The current Asset Management Policy meets the first requirement under the new legislation.

The current plan is developed by Public Sector Digest as a comprehensive, long-term strategy for the municipality's capital assets. The plan will help decision making processes, including the annual budget and capital grant applications. It will guide planning for future sustainable infrastructure.

2016 Asset Management Plan

2013 Asset Management Plan

Budget

The Municipality of Kincardine Council adopts a budget for operating and capital requirements annually. All budget meetings are open to the public and advertised on the website and in local newspapers.

Operating: This budget covers the day-to-day operations of the Municipality and funds such municipal services and programs as snow removal, fire protection services, by-law enforcement, economic development, road maintenance and repair, and parks and recreation programming.

Capital: This budget covers municipal projects related to new assets or rehabilitating existing ones, including roads, sewers, water infrastructure, parks, facilities, stormwater management infrastructure, equipment replacements, and more.

The 2019 Operating and Capital Budgets were approved by Council on February 20, 2019.

The Municipality of Kincardine tax levy of $17,282,512 is used to finance the Operating and Capital budgets for 2019.

Budget Summary
 

2018

2019

Change

Change as a

Percentage

Expenditures

$27,952,902

$29,641,814

$1,688,912

6.0%

Non-Tax Revenue

$11,694,672

$12,359,302

$664,630

5.7%

Raised by Annual Tax Rates

$16,258,229

$17,282,512

$1,024,283

6.3%

2017 & 2018 Household Taxes

Year

Average Household Property Assessment

Multiplied by

Tax Rate

Equals

Average Taxes

Change as a Percentage

2017

$244,000

     x

0.01190320

=

$2,904.38

 

2018

$244,000

     x

0.01208393

=

$2,948.47

1.52%

Budget Documents

Understanding Your Municipal Budget Guide

 

Current and prior year budgets are listed below:

2019 Operating and Capital Budget

2018 Operating and Capital Budget

2017 Operating and Capital Budget

2016 Operating and Capital Budget

Financial Statements

See our Financial Statements page for more information.

Procurement

Our Purchasing and Procurement Policy outlines the procurement policies and procedures for the Municipality of Kincardine.

For current opportunities, visit our Bids and Tenders page for more information.

Fees

The list of all the fees the Municipality of Kincardine administers is reviewed, updated and approved by Council each year.

The list includes fees related to:

  • Administration Fees
  • Building & Planning Fees
  • Cemetery Fees
  • Recreation Fees
  • Fire Fees
  • Water and Wastewater Fees
  • Landfill Fees

View the 2019 Consolidated Rates and Fees By-Law for a complete listing.

Contact(s)